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Get lots ready and set lot numbers

Updated

Check which lots are ready

Readiness shows the open platform sales with a sale date of today or later, or with no date. For each sale, it shows how many lots are ready.

A lot is ready when it has all of these:

  • Photos
  • A description
  • A grade, or a grading service
  • A start price or an estimate
  • A storage location: a safe, shelf, box or location details

To fix the lots of a sale:

  1. Click the sale on Readiness. You can also click Readiness on the sale page.
  2. Find the list for each missing item, such as No photos.
  3. Click the link on a lot, such as Add photos, Write description, Add grade, Set price or Set location.

Readiness checks lots in open sales only. It does not check lots that have a result.

Track daily work

The Today box shows the coins entered, photos added and descriptions saved by each member today.

Owners and admins can set daily goals for each member:

  1. Click Set goals.
  2. Enter a goal for each member. Use 0 for no goal.

Set lot number rules

Without a rule, a new lot gets the next number after the highest number in the sale. A rule sets the format.

  1. Go to Lot numbers.
  2. Click Add rule.
  3. Type a Name.
  4. In Use for, choose All sales, One platform, One category or One sale. Then choose the platform, category or sale.
  5. Set the Prefix (up to 4 letters and digits), the Separator, the Start number and the Digits (pad with zeros).
  6. Click Save rule.

When more than one rule matches, the most specific rule applies. All sales applies only when no other rule matches. When you delete a rule, lots keep their numbers.

Lots that you add to a Flow auction also use your rules. Only All sales and One category rules apply to a Flow auction.

You need the Edit coins permission to change lot number rules.

Assign lot numbers

  1. On Coins, select the coins.
  2. Click Assign lot numbers.
  3. Choose the Sale.
  4. In Rule, keep The rule that matches each coin, or choose one rule.
  5. Click Assign lot numbers.

Coins that are not in the sale become lots. A lot that you exported keeps its number. To number the lots that you did not export again, open the sale menu and click Renumber lots not exported.

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